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The secret
to planning a spectacular Prom is organization. It seems
like there are a million tasks to get done - but with an
optimistic attitude and a concrete plan, you can host a
Prom that will forever be remembered! To get you
started, we've come up with a Prom planning to-do list.
Print it out and check off each task as you complete it
- this will help you successfully manage all your Prom
details
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6-9 Months Before
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Select your Prom committee & subcommittees
Create a budget
Set up a bank account
Choose the date
Decide a theme
Start fundraising projects |
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4 Months Before
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Book banquet hall, hotel ballroom, or other
location
Select caterer & decide menu
Create a guest list
Book the band or DJ
Plan the Post-Prom (or form a Parents' Committee
to plan the party)
Select a photographer
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2-3 Months Before
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Choose Prom decorations
Decide ticket & invitation design
Plan wording for memory booklet
Book security
Arrange for chaperones
Order favors, decorations, invitations, and all
other Prom supplies!
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4-6 Weeks Before |
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Send
out invitations (don't forget the faculty,
administration, and chaperones)
Confirm all orders, plans and entertainment
Sell tickets
Arrange seating
Write out an event timeline (including dinner,
activities, and coronation)
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1 Week Before
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Finalize the headcount
Reconfirm with Prom location & caterer
Assemble all decorations that can be easily
moved
Get final checks for Prom night payments
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2-3 Days Before
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Purchase or pick up food & beverages, if
necessary
Decorate for the Prom |
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The Day of the Prom
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Prepare food & beverages, if necessary
Put up all outdoor decorations
Inflate all balloons
Relax and enjoy this once-in-a-lifetime event
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